After two visas, getting the third one is the most difficult (wishing that someday, Filipinos no longer need visas to enter the first world countries). Here’s are my step-by-step experiences in applying for a Schengen Visa.
TRIVIA: Schengen Visa is valid for Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Ggreece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxemberg, Malta, Netherlands, Norway, Poland, Portugal, Slovenia, Slovakia, Spain, Sweden and Switzerland. If you got this kind of visa, you are free to move from one country to the other.
After getting a word from the Division on Ministries with Young People (DMYP) about arrangement for the Global Young People’s Convocation and Legislative Assembly Planning Team meeting in Berlin, Germany on July 6-10, I immediately set up to apply for my visa.
Visit the German Embassy website. I needed to see what are the visa requirements so I know what to prepare. The application form in PDF format is downloadable. The following are the general requirements to be submitted in original and photocopied forms.
- Application form duly completed (including date and signature of applicant)
- 2 recent passport photographs with applicant’s full name and birth date written on the back
- Valid passport (valid for at least 3 months after expected date of return; passport must not be damaged) and Xerox copy of the applicant’s passport (pages containing data and Schengen-Visas)
- for a visit (family, friends):
- Original Affidavit of support (“Verpflichtungserklärung”) according to § 66-68 of the German Residence Law, certified by the competent Aliens Authority (“Ausländerbehörde”) in Germany
- Proof of relationship with relative in Germany: Birth certificate on security paper (SECPA) from theNational Statistics Office (NSO) of applicant and relative in Germany; Marriage Contract of applicant’srelative in Germany (if married in the Philippines: on security paper issued by National Statistics Office (NSO); if married in Germany: Xerox copy or fax copy sufficient)
for tourism:
- confirmed hotel reservation and proof of funds covering a minimum amount of €60,- (or equivalent) per day
- Round-trip confirmed flight reservation and complete itinerary (NOT airline ticket)
for business:
- Invitation letter in German language of the business partner in Germany stating complete name, date of birth and/or passport no. of applicant; by fax directly from Germany to German Embassy
- Confirmed hotel reservation stating complete name, date of birth and/or passport no. of applicant
- Proof of funds covering a minimum amount of € 60,- (or the equivalent) per day
- Letter of guarantee from the company in the Philippines
- Proof of health insurance valid for all Schengen States (not required for Spouses and children of EUnationals) covering an amount of € 30.000 in case of illness, repatriation and/or accidents and accredited by the Schengen-Embassies in Manila (please check accreditation with insurance provider or with Embassy)
There are other requirements depending if you are an employee, self-employed, minor, student, etc. Other requuirements can be viewed here.
Compile all the requirements needed. I emailed our meeting coordinator and the secretary of my host in Germany to send the letters that I need immediately. I already have secured my airline booking ahead of time so I was only waiting for the hard copy of the invitation letter in German language to arrive.
Call the Embassy and all the hassles. Unlike with the US Embassy where you can set an appointment for visa interview online, with German Embassy, you need to call their call center. It was not an easy dialling and talking call. It is a toll number assigned to every service provider. It’s very expensive as it cost PhP32-37 a minute.
I tried calling using the landline but I can not get through it. It says “The number you dialed is not yet assigned.” Again, slowly this time. The same answer. So I called customer service to verify of our phone’s IDD is active, and they said yes. Dialed again, the same answer. I called the General Inquiries phone of the embassy to ask if there is a problem in their number. They said none. Dialed the toll number again, the same answer. I called Bayantel customer service again to check and the CRS says there is a service error in our account.
Since the matter can’t wait since the minimum days requirement for application is 15 days and I urgently need an appointment, I loaded 500 credits on my cellphone. Dialed and not connected. I called Globe’s customer service to check again if IDD is active on my handset and they said yes. I asked for the instruction in calling a toll number. Dialed and at last I got an answering machine then a CSR. I was trying to give my name when the call dropped. Dialed again. I was in the middle of giving my passport number when the call dropped again. On the third call, I was spelling the address of my host when the call dropped. I run out of credits. So I need to load up again. Finally, I was able to set up an appointment but have spent almost a PhP1,o00. just for that. The calls took so long because I needed to spell everything with the call signs (alpha, bravo, charlie, etc.)
Get a recent passport size picture. I need to make sure the photographer follow the picture requirements. Yes, there are specificcations. You can view it here on page 4.
Appear at the Embassy. On my appointed date, I needed to be at the embassy 30 minutes before the time. The usual traffic to Makati every morning delayed me for some time but it was fine. The embassy is at 25/F RCBC Tower 2 in Ayala. I proceeded immediately to the lobby where I signed my name and get my visitor’s ID. When I arrived at the 25th floor, an arrogant guard greeted me and checked my bag. Upon inspecting, he told me that I should have deposited my laptop at the lobby. Obediently, I went down again and left my laptop. Going back to the guard, he let me in. At the window, I was given a waiting number. That time, I knew I had to forget my appointment time and just wait for my number to be called. I walked to the other side of the hall, left my cellphone at the locker, got my key and entered the room.
At least, there were less people compared to the US Embassy when I had to line up for three hours. There, I was sitting pretty. Just waiting patiently and a little nervous. When my name was called, I immediately appeared at the window with a Filipino woman consul. She got my forms and payment but instructed me to get more requirements, a travel insurance and my confirmed hotel booking. I did not have those documents with me then because the invitation letters said that the DMYP and my host shall take care of all expenses. While she was talking to me, I observed that she stamped my passport. I knew then that it was approved. If not, she should have given back my passport. Then, I paid the visa fee worth €60 or its peso equivalent, PhP3870.00. Then left, thinking where in the world will I get a travel insurance and how would I pay for it.
Get a travel insurance with US$50,000 coverage. Yes, that is the minimum coverage or at least 2.5 million. That same day after the application, I surveyed the accredited insurance companies and ask about travel insurance to Schengen countries and how much it worth. I got the best deal with Mafre Insular for only US$25 or PhP1208.50. I just needed to wake up early morning and go to their office in Ortigas.
I did not have any trouble with my hotel booking it was sent to me via email the following day. So two days after the application, I went back to the embassy to submit the remaining requirements. I could have used their accredited courier but it would cost me PhP160 plus the cost of calling their toll number again. So better find time going back to the embassy.
Upon submission of the requirements, the consul told me to go home and wait for my passport to be delivered after two weeks.
Wait, wait, wait patiently. This is I think the hardest part. There is no specific time or day when my passport will be delivered. I was just told two weeks. And to follow-up I need to call the toll number again… too much expense. I had a lot of appointments and I was worried if I miss the courier. There is not always a person staying at home. Gladly the CSR at the embassy told me to follow-up on July 1 to see if my passport can be released on that date. I was worried because I am scheduled to fly on July 6, Monday and July 1 is a Wednesday. What if, it is not delivered in time for my flight. Well, I just have to put my trust in them and (with the Lord).
July 1. I called the Visa Section of the embassy. The one who answered me says the visa can not be followed-up over the phone. I need to call the toll number to verify it. So I tried to call but all get was the answering machine repeatedly saying the spiel. I just waited for half day. Then I tried again. Finally, I got through and someone aswered affirming that my passport and visa was released yesterday and scheduled for delivery today. So I wait.
Finally, after a long wait, I got my visa today but not yet ready to fly. I am still raising funds.
Well, I just hope next time, the embassy will have a new system that will allow online appointment and bank deposit for payment for a lesser cost and more effecient use of time. If not, I have to repeat the entire process next year with a group of young people who might be more impatient that I do.